DIY Instructions
for editing Sample On-Line Show Flyers

PLEASE Print and Read instructions on this page BEFORE starting.







Download one of the Sample files available below.

Sample1.rft
traditional format

Sample2.rft
streamlined format
recommended

Sample3.rft
very simple format
not recommended

To Download, right click (your mouse button) on one of the files above.
From the menu, select "Save target as . ."
Up pop's a window of your computers directory,
Maneuver in the directory window to the folder in which you want to store the file.

. . . Click Save









































For those wanting to know more about HTML tags, the BASIC tags can be found on-line at Auburn U.

 Files Formats that are available: Sample1, or Sample2 or Sample3
Click on each above sample to see which style you prefer.

Download a File.

  See details in left column on downloading the files.

Editing the File: Open the Sample you just downloaded, in your TEXT Editor.
           see Notes on Editor programs and why you should use NotePad.

  1. Save this file immediately (Save As . . ) using a NEW name, replacing the original Sample2.rtf (or Sample1or3.rtf), , , . be sure to keep the .rtf extension.
    Example: Dunes03.rtf
    Limit the number of characters in your filename.   Don't use blank spaces in the name.   Include 03 at the end (or 04 for year 2004, etc). It signifies this flyer is for the year 2003. If you have 2 shows in a year, place 03a and 03b at the end.

     

  2. When you open the file, you will see a lot of   <  and   >.   These are the characters that identify HTML "tags".   The   <  signifies the start of the tag, and the  > is the end of the tag. LEAVE THESE ARROWS and ALL the letters and words that are colored blue or green undisturbed. DO NOT DELETE THEM.
    All of these < BR > and other words colored Blue and Green are code ONLY, and will not be displayed in your final show flyer.

     

  3. Near the top of the page, find this:
    <TITLE>YOUR CLUBS NAME goes here </TITLE>
    Replace YOUR CLUBS NAME goes here   with your own club name .

     

  4. Next, you will find this:
    < CENTER >< H2 > Sample Cat Fanciers </H2> or some other Club name.
    Replace < H2 >whatever is here</H2>   with your own club name .
    Save the file again.

     

    Note: Do NOT worry about the size of the text or the font style you see in this file you are editing. What you see is NOT what you get. The text size and font types of ALL text is PRE-Determined.
    Also, do not worry about all the extra spaces and extra lines that are all over the place. In decoding these HTML documents, your browser ignores ALL extra spaces beyond ONE single space between letters. So, many these extra spaces and lines are just a convenient way of separating blocks of information in this code document..
  5. You get the idea?   Now go through the file, changing words in Black Letters to agree with your own Show Flyer words. Save the file often.

     

Delete Words:
If there is a line of words in the Sample Cat Club you do not want, simply delete the words in black only, leaving nothing between the html tags.
Example: <td> <B> 1st and 2nd Annual Show </B> <BR></td>
Delete black characters between the blue characters:
In the file, that line will now look like this:<td> <B> <BR></td>
and the words formerly in that line will NOT appear on the web page.

Adding or Deleting Lines:
For the details of adding new lines or deleting existing lines of this internal TABLE, go here:
            ADD LINE
            DELETE LINE

Save and Send:
When you finish your Clubs on-line flyer, just save your final version of the file placing your abbreviated name in the filename, like YourClub03.rtf,
Attach this file to an email message and send to Lisa Rowe, at lisarowe@rowetech.com  alternate email address is lisarowe@heavenlymuffins.com



EXTRA DETAILS
Everything that follows below may be NOT necessary to do, , , , It is presented mainly as extra information about web page creation and how to check your work.
However, there is more details about Adding Lines to your Summary Table should you need it.

Table Codes:

In the Sample2.rtf you will find "table tags". Table tags are a little more difficult to understand.     If possible, don't remove any of the following tags:
< TABLE >   < TR >   <TD >   </TD >   </TR>   </TABLE>
If you need to add or delete a line to a table, see the ADD Table Line example below.

Table Example:
This is a typical table used in Sample2.rtf(and all other samples) to tabularize the various entry costs, etc.
How Many? Category Unit Price Amount
_______ First entry - catalog included (Cat, Kitten, Alter, HHP) $48 ______
_______ Second entry     (Cat, Kitten, Alter, HHP) $41 ______
_______ 3rd and Additional entries $36 ______
_______ Donation to Rosette Fund         THANK YOU ______
_______ TOTAL ENCLOSED ________

In your text editor, the mixture of text and HTML tags for the table above will look like this . .

 

            What you see in your Text Editor
<TABLE Border="1" bordercolor="#e4e4e4" WIDTH="630">
<TR >
<TD Width="50" >How Many?</TD >
<TD Width="430" >Category</TD >
<TD Width= "75" >Unit Price</TD >
<TD Width="75" >Amount</TD >
</TR >

<TR >
<TD height="35" >_______</TD >
<TD >First entry - catalog included (Cat, Kitten, Alter, HHP)</TD >
<TD >$48</TD >
<TD >______</TD >
</TR >

<TR >
<TD height="35" >_______</TD >
<TD >Second entry     (Cat, Kitten, Alter, HHP)</TD >
<TD >$41</TD >
<TD >______</TD >
</TR >

<TR >
<TD height="35" >_______</TD >
<TD >3rd and Additional entries</TD ><TD > $36 </TD >
<TD >______</TD >
</TR >

<TR >
<TD height="35" >_______</TD >
<TD COLSPAN="2" > Donation to Rosette Fund        
THANK YOU</TD > <TD >______</TD >
</TR >


<TR > <TD height="35" >_______</TD >
<TD COLSPAN="2">TOTAL ENCLOSED</TD >
<TD >________</TD >
</TR >
</TABLE >
Explanation of what you seeThe <TABLE . . begins with the first line . . .
Border="1" tells browsers to make the border line 1 pixel wide . . .
Bordercolor="#e4e4e4" designates the border color . .
Width="630" makes the table 630 pixels wide . . . . note:, the common PC monitor is set to display 800 pixels wide
<TR > starts a Row.
<TD > starts a Cell.   If there are 4 columns in the table, there will be 4 cells in each row.
In this example, the width of each cell needs to be fixed. So, in the first Row, next to each of the TD's is the cell width="??" in pixels. The sum of the Cell width pixels should equal the total of the table width, 630.
</TD > ends a Cell.
</TR > ends a Row.

All subsequent rows MUST have the same number of cells and width. (there are some exceptions )
So, once the width of the cells is established in the first Row, there is no need to repete the width="??" on subsequent rows.

In the second Row, you can see we added a cell height to the first cell , , <TD height="35" >.     This was done just to space the rows and avoid making text look crowded. This height specification only needs to be done in one cell of each row. All others in that row MUST be of the same height.

Spaces . . everything is spaced out,

and one might think it won't look right in the Browser. BUT, browsers only recognizes one space between characters. All others are ignored.
These extra spaces and blank lines are used to keep this source code neat and organized.

 

Combining Cells:
In the last 2 rows of this example, the middle 2 cells have been combined and made into one larger cell. This is done by adding the notation
<TD colspan="2" >   When doing this, please note that you must delete the adjoining cell.
When combining cells, always count the number of code bracket pairs <TD >   < /TD > to be sure they total 4 , , remembering the one now having the <TD colspan="2">   < /TD > counts as 2 cells.

 

</TABLE > Ends the table.


 
DELETING A LINE IN THE TABLE:
To delete a line, in your text editor, highlight the text:

<TR >
<TD height="35" >_______</TD >
<TD COLSPAN="2" > Donation to Rosette Fund        
THANK YOU</TD > <TD >______</TD > </TR >

Then hit the "Delete" key.

 


 
ADDING A LINE TO THE TABLE:
To add a line is similiar to deleting, in your text editor, highlight the text:

 
<TR >
<TD height="35" >_______</TD >
<TD >3rd and Additional entries</TD ><TD > $36 </TD >
<TD >______</TD >
</TR > </TR >

On the Menu, click on Edit, then Copy ( shortcut being Ctrl key - C )

Find the Rows between which you want to insert another line.
Then Move your cursor down between </TR > <TR >

 
</TR >

.

<TR >

You may have to use the Enter key
to place extra line spaces between
the </TR > <TR > and the cursor.



From the Menu, click on Paste, (shortcut being Ctrl key - V)

Now, you can edit the new line to your liking.


 

 

 
What is a Text Editor ??
A Text Editor is similiar to a Word Processor, , but does NOT automatically add "invisible" formatting codes to the file, as does Microsoft Word, Word Perfect, etc and others.

 

For editing HTML code, it is FAR BETTER to use a TEXT Editor, like WordPad . The WordPad program is provided with every Windows operating system.  
To Find WordPad , click on "Start", then "Accessories". You should find WordPad here.

Microsoft Word - Word Perfect, etc: The best advise is just DON'T use these word processing programs. They may seem to produce the results needed, BUT what you don't see is the voluminous invisible formating code attached to each file created by these word processors.   This size and placement of this extra code makes editing your Show Flyer VERY difficult.


HTML conversions:

Many of you are aware that Microsoft Word (Word Perfect, etc. ) has the ability to take a common document file, such as your Show Flyer, and convert it directly to a HTML document, , ,in one simple "save as . ." operation. PLEASE DON'T USE THIS METHOD to create your on-line show flyer.
Our ACFA on-line Show Flyers must have a standard format, and use a minimum of bytes.
This minimizes the amount of time needed to check them and place them on-line.
Using a Word conversion to HTML increases the file size about 20 times, and make it near impossible to make corrections.

The best choice of text editor is Word Pad, located under "Accessories".
Remember when saving this file, the "File Type" window must be kept as *.rtf.

 

 


Check Your Club Flyer in a Browser:
Once you start deleting and adding a bunch of words in this file, you're probably wondering "What does this look like now in my Web Browser, , , , have I screwed it up?"

Well, as you probably guessed, you cannot view this YourClubName.rtf   file on your Internet Browser.

But, you can create a viewable file that you can see.   This takes a little extra work.

Using Windows Explorer, find the YourClub04.rft file. Do a copy (Ctrl - C).
Move to a different folder, , such at TEMP. Do a paste (Ctrl - V ).
Highlight that copied file and do a F2 , rename the file extension to YourClub04.html
Now you have made this copy of your file an html document, , , and you can view it on your browser. . .
Here's how . . . .

 

Highlight the file, and do a right-click with the mouse button.
Choose . . "Open with . . . Internet Explorer"
Shazaaaaam - There it is.
Oh, there may be a graphic missing and a box where it should go. But, at least you can check the wording and positioning.

 

NOTE: Do not send this html file. It is just a temporary file to check you work.
If there is something very wrong, and you need to go back and modify the YourClub04.rft file, delete this HTML file first, and repeat the cycle.

It is suggested you delete the HTML file after being satisfied with it's content.

Save and Send:
When you finish your Clubs on-line flyer, just save your final version of the file placing your abbreviated name in the filename, like YourClub04.rtf,
Attach this file to an email message and send to  Lisa Rowe, at lisarowe@rowetech.com  alternate email address is lisarowe@heavenlymuffins.com

 

 

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